Comprehensive Financial Management
Financial management systems are the link between all parts of other programs such as (warehouses – customers and sales – suppliers and purchases – contracting – distribution and representatives …etc.) and all these parts are fully related to the general accounts program. It is also completely flexible, in order to serve your vision and financial aspirations in managing the financial activity of the company, supported by multiple and detailed analytical reports on the financial situation, financial statements, in addition to business intelligence analytics, which allows you to present financial statements of various sizes and purposes in the form of summary graphs. Comprehensive financial management is divided into :
- A hypothetical chart of accounts suitable for your business, whether commercial, industrial or service
- Designing an accounting manual according to the business cycle within the company with ease
- Automated compilation of all journal entries generated by other subprograms
- Extracting general and subsidiary ledgers in different currencies.
- The General Accounts program offers you an integrated financial analysis system for your activity to learn about the liquidity situation, profits, and rates of return on sales with comparability with previous years
- The possibility of closing financial periods on a daily or monthly basis to prevent modification of the approved data.
- Extracting reports for more than one accounting period at the same time without being bound by the closure of the previous period.
- Ease of annual closure procedures and automatic posting of opening balances
- The possibility of creating more than one treasury, each of which has a documentary cycle
- The possibility of determining a fixed account for the treasury.
- Print paper bonds directly from the program.
- The possibility of directing expenses to cost centers
- The possibility of receiving checkbooks for different banks.
- Link checks to their purchase and sales invoices.
- Notices of the due dates of cheques appearing before a specified period.
- The possibility of creating different banking transactions (deposit ,withdrawal ,transfer).
- Create or collect a batch of checks to save time and ease of entry.
- Create multiple cheque portfolios and print cheques from the software.
- Extracting analytical reports of notes receivable and payment in their various cases and analytical reports of bank balances
- Create a flexible tree guide for cost centers according to the nature of your activity.
- Distribute the values of revenues and expenses to different cost centers in fixed or variable percentages.
- Notification of restrictions that have not been distributed to cost centers to facilitate the review process.
- Manage your cost centers by allocating them to the same account or assigning them manually while making entries and bonds
- Extracting a detailed statement of revenues and expenses for each center and determining profitability ratios.
- A special tool that enables the user to design and add financial statements commensurate with the nature of the company’s activity and accounting standards.
- Extracting the final statements (budget – income statement – cash flow statement).
- Extracting the trial balances, whether in balances or totals, or both.
- The possibility of specifying financial years for comparison in the final statements
- The possibility of adding complementary explanations to the final lists
Inventory Management and Inventory Control
Stores and warehouse management is one of the most important resources that institutions pay great attention to, due to the special importance of each of them. They represent the resources of the institution in the form of inventory, which can take the form of primary resources or final products ready for distribution in the markets. Strategic inventory management makes your entire institution more efficient, but it is an ongoing challenge for most companies. Therefore, you need to take into account the implementation of modern strategies in warehouse management. Hence, the importance of using ERP programs to implement these strategies. Therefore, the Treasure System provides you with an inventory management and control program, which is as follows :
- The possibility of dealing with an infinite number of items.
- Adding more than one store for each branch and linking between them and recording transfers and incoming and outgoing permits.
- Import items and collections from external files to save time and effort.
- The possibility of measuring one item in more than one unit of measurement and extracting reports in any unit.
- The possibility of adding service items or items with expiry dates or cereal number
- Full support for the item barcode with its use when adding, disbursing, selling, buying and printing it from the system.
- The possibility of adding stock limits (demand limit – minimum – maximum ) with alerts
- The possibility of pricing items in multiple price segments, whether for purchase or sale prices
- Full linkage with the general accounts program, whether with the periodic inventory system or the continuous inventory.
- The possibility of designing the documentary cycle of the warehouses according to the control system inside the facility.
- Automatically extract a report of item balances and an item card with quantity or value
- Extracting reports of the most dispensed or added items during a certain period, as well as stagnant items
- Full linkage with the general accounts program, whether with the periodic inventory system or the continuous inventory.
- Printing a report on the items for the physical inventory process.
- Issuing a report of the inventory differences, whether shortage or increase, automatically.
- The ability to create inventory reconciliations manually or automatically.
- Create inventory reconciliations manually or automatically.
- The possibility of pricing exchange bills according to the pricing policy followed (first in – average cost)
- The ability to re-quote at any time according to users’ permissions
- The possibility of extracting an inventory valuation at any time according to the pricing policy followed or based on item price segments
Supplier Management and Procurement
The success of institutions in achieving their goals depends on several factors, the most important of which is the provision of their needs and requirements to complete the production and sales process, taking into account the ideal provision of these needs in terms of quantity, quality, time and price. In order for this to happen, there must be a competent department in this regard, which is the Procurement Department. Procurement management is also referred to as the process from supply until settlement. It includes evaluating, defining and establishing formal contractual agreements, in addition to managing the company’s ongoing relations with suppliers. The most important features of the supplier management and procurement program are:
- The possibility of establishing an integrated database of supplier data.
- The possibility of determining price segments according to long-term contracts with suppliers.
- Record the contract terms of the supplier or the order, the places and dates of delivery, and the terms of payment
- Designing the documentary cycle of procurement according to the monitoring systems and branches within the company.
- Linking the procurement documentary cycle to the general accounts system and automatically creating procurement entries.
- A system for workflow, conversion and automatic certification at all stages of the procurement cycle
- Extracting analytical reports on cash, forward or visa purchases during a certain period
- Extracting a report of the most dealt or returned suppliers.
- Reports on the price changes of the purchased items.
Customer and Sales Management
Sales management is an essential part of the work of any company, it takes on the most important responsibility of all; sales management is the department responsible for carrying out the four basic management tasks; planning, directing, coordinating, and monitoring, in the sales department of the company. The Sales Department develops strategies that help to achieve revenues, by identifying the best ways to do so. The above can be applied through the Kenz system, which provides you with a customer and sales management program that provides you with the following :
- The possibility of creating an integrated database of customer data
- Defining price lists and linking them to customers.
- Determine a credit period for each customer and show notices of customer debts that exceed the specified period.
- Determine a credit limit for each customer with the possibility of stopping selling to customers who have exceeded this limit.
- Designing the documentary cycle of procurement according to the monitoring systems and branches within the company..
- A system for workflow, automatic conversion and certification at all stages of the sales cycle
- Extracting a report of the values of the rejected quotations and the reasons for their rejection.
- The possibility of recording the dates of payments and showing a notice when the date of payment is approaching to facilitate the collection process.
- A report to follow up on the ages of debt and the seniority of debt.
- Extracting analytical reports on sales and monthly collections.
- Extracting reports of account statements and balances of customers, customers who have bought the most and customers who have stopped
- Generate annual sales analysis reports as well as taxes and deductions
Human Resources Department
Human resources management is one of the most important departments in any institution, as it is concerned with managing, developing and directing one of the most important factors for the success of any institution, which is the human element. Its task is not limited to determining the rules governing work and imposing penalties and financial deductions, as some believe, but rather it is concerned with other tasks, all of which aim to provide the best working environment for employees. Human resources management in Kanz is divided into a set of programs, which are:
- Designing levels of management structure and job grades
- Determine the terms of the contract for employees and send a warning when the expiry date of the contract approaches.
- Record all employee data, job structure and leave balances
- The possibility of creating an integrated electronic archive for all employee documents
- An integrated system to follow up advances and loans to employees.
- Staff mobility between projects and management structures
- Obtaining a statement of the employees appointed or terminated within a specified period.
- Issuing a list of insured and uninsured employees.
- The possibility of linking the system to all types of fingerprint devices.
- The possibility of creating multiple shifts to attend and leave according to each department, branch and section.
- The system supports staff shift changes on an ongoing basis.
- Full and flexible control of delay, additional and early departure calculation systems
- Comparison of actual and adjusted attendance and departure fingerprints
- A system to control the delay permits granted to employees
- The possibility of extracting a detailed and total report of attendance and departure, whether by the employee, department, department or branch.
- The program supports the graduation of the penalty with the repetition of the violation, such as the repetition of the delay.
- Flexibility in designing entitlements and deductions items according to each company’s policy, specifying the method of calculating each
- The possibility of setting a maximum limit for each salary item.
- The possibility of entering the value of any item, whether in days, hours or an amount of money through Excel
- Ability to create, manage and branch different payrolls per department.
- A complete system for following up and settling employee advances that allows easy follow-up and flexibility in determining the method of payment.
- Kanz program is compatible with the Egyptian laws on income taxes and insurance and calculates them automatically
- The possibility of extracting the envelope of the salary vocabulary for each employee separately.
- Extracting a general statement of salaries, whether in departments or branches.
- A special tool for designing and printing the salary report according to the vision of the establishment
Electronic Invoicing and Receipts Program
The e-invoicing system is a procedure that aims to transform the process of issuing invoices and paper notices into an electronic process that allows the exchange of invoices and debit and credit notes and their processing in an organized electronic format between the seller and the buyer in an integrated electronic format. Therefore, the Kanz system provides you with an integrated accounting system that is compatible with the requirements of the Egyptian Tax Authority, where the system enables you to issue your invoices with the approved forms for the tax invoice or the simplified invoice, where you can use the following system:
- Linking and coding internal items to the international code (GS1) or the unified local code (EGS) to comply with the standards of the Egyptian Tax Authority
- Full linkage with the Egyptian Tax Platform to automatically upload the data you need
- Registering invoices on the program and ensuring the correctness of entering and reviewing their data in accordance with the required conditions and automatically clarifying any missing data
- The system supports linking and integration with the electronic signature or stamp of invoices or notices that will be sent to the portal of the Tax Authority according to the protocol followed after reviewing the validity of its data to ensure that it is sent in the correct manner.
- Extracting analytical reports for all transactions on the electronic invoicing system
Distribution and Delegates Department
Distribution channels are one of the most important aspects of the supply chain, and they culminate in marketing efforts to reach the target customer professionally, if they can be defined as the link or bridge that helps to reach the service or product from the producing company to the target audience in a timely manner and with the required quality. This program is characterized by the following:
- The possibility of adding more than one distribution line.
- The possibility of following up and monitoring the balance of items for delegates and distribution lines.
- The ability to print delivery notes and invoices with the customer.
- Show alerts for the delivery dates to be prepared.
- Knowing the quantities of the goods with each representative who disbursed them and returned them to the warehouses again .
- The possibility of determining a general sales target and a target for each salesperson
- Record the sales of the delegates to calculate their percentage at the end of each month or the end of the agreed period.
- Calculate delegate commissions automatically according to sales and collections
- Extracting detailed and aggregate reports on the sales of each delegate
- Extracting a report showing the comparison between the sales target of each representative and the actual sales.
Free trial for 15 days
Mutual trust is the beginning of the path to success. That’s why Kanz system ensures a fully integrated free trial before making a purchase, with no credit card required.